07834 166320 Rachel@rhva.co.uk

More and more business owners are beginning to understand the benefits you can get if you work with a Virtual Assistant. Not only does it save you time and money, but it also helps you to get your business organised, streamlined and up to the next level. 

But if you’re new to outsourcing, you may be wondering how it all works. So if that’s you, here’s a quick rundown on how you can work with a Virtual Assistant, if you want to achieve the best possible results.

Share your expectations

Let your Virtual Assistant know what is and isn’t expected of them. But also, share your overall goals and vision, so they know how they fit in. Also, look to provide clear instructions for every piece of work you hand over, along with the intended deadline etc.

Make communication your top priority

Communication has to be the top priority when it comes to working with a Virtual Assistant. Look to establish how and when you’ll both communicate with each other, as well and when you’re available. If you’re in any doubt whether you’ve communicated enough, veer on the side of over-communicating rather than not communicating enough!

Show appreciation for your Virtual Assistant

Everyone likes to be appreciated and it’s no different with VAs. If they do a good job, let them know. Look to reward them for going above and beyond, and if you know they’re looking for more clients, recommend them to your work colleagues.

Make them part of your business

Share how you’re making an impact with the world and what part they play in that. When you make your Virtual Assistant part of your business, you’re giving them a reason to care more. Introduce them to your other team members, so they don’t feel like they’re on their own and involve them in group brainstorming or product launch discussions.

Have regular check-ins/reviews

As part of your communication priorities, look to have regular check-ins and reviews with your Virtual Assistant. It helps them to know you haven’t forgotten about them, but it’s also a great opportunity to share your appreciation and feedback. Use regular reviews to help share your plans and goals with them, and to come up with options on how you can both finetune the business relationship and your working patterns, together. 

Be organised

When you’re outsourcing work to someone else, you need to be organised. Not just with your own workload, but also with the work you hand over to them. It’s your responsibility to ensure they have all the crucial information they need, to complete the work you’re handing over. This includes the task you want them to do and the timescales involved, as well as checking they have the right tools for the job.

Use the right tools

And of course, that leads us nicely to this last point – use the right tools! You may not always know what is the right tool for the job, but there’s a high chance your Virtual Assistant will! So listen to the recommendations on software and tools. If there’s a way they could save you time and money by switching, wouldn’t you want them to tell you? So provide them with the tools you have available, but also be open enough to listen if alternatives are suggested.

Working with a Virtual Assistant will help you to feel more organised, professional and in control. It’s a great way to free up your workload and time, whilst also growing your business to that next level. So if you’re ready to explore how you can work with a Virtual Assistant, why not get in touch? You can book in a free discovery call and also find our contact details, here.